Stellenbeschreibung

Executive Assistant support to Vice President Logistics and basic assistance to Directors/Team-members. Full spectrum of administrative tasks, including management of schedule, coordination calendar, travel arrangement, email support with follow up and keeping deadlines. Scheduling and coordination of steering committees and other meetings. Support travel arrangements and expense reports. Upon request, prepare presentations and other documents.

The ideal candidate will have strong communication skills with the ability to work independently, manage a dynamic calendar and travel schedule, and effectively handle a variety of activities and confidential matters with discretion. The individual serves as the primary point of contact for all matters pertaining to the VP. 

Major Duties:

• Organize and schedule appointments as well as organize email account.
• Plan meetings and support with open task follow up.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Data entry into MS Word and Excel; knowledge of excel formulas and spreadsheets.

Qualifikationen

BASIC REQUIREMENTS:

• Must possess a minimum of 3+ years of experience as an Administrative Assistant supporting an Executive.
• Must have an Associate’s degree in Business or 2+ additional years of experience working in an office environment. (Bachelor’s degree is preferred)
• A minimum of 2+ years working with Microsoft Office applications inclusive of Word, Excel, One Note and PowerPoint.

PREFERRED QUALIFICATIONS:

• Ability to interface with all levels of management within Bosch.
• Strong organizational, verbal and written communication skills.
• Ability to establish priorities, accomplish multiple tasks, handle details and resolve problems.
• Must demonstrate self-motivation, impeccable integrity and ethical behavior; maintain confidentiality with sensitive information.